Meeting in. Score out. Decision tracked all the way to its outcome.
AideNote turns every meeting into a governance event. Here's the full lifecycle — from the moment a recording lands to the moment you can answer "did that decision actually play out?" weeks later.
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The full lifecycle, in six stages
Every AideNote feature exists to move a meeting one step further along this loop. Nothing here is optional theatre — each stage closes a gap that summary tools leave open.
Capture the meeting
Bring the meeting in however it actually happens. Upload an audio or video recording (MP3, WAV, MP4), drop in a PDF or DOCX of existing notes, or paste a transcript straight from your video tool. Connect Google Calendar so eligible Google Meet sessions import automatically the moment they finish, install the AideNote Chrome extension for live in-browser transcription, or invite the Aiden live bot to join the call and stream the transcript in real time.
No new meeting habits required. AideNote sits on top of the cadence you already run — leadership syncs, deal reviews, cross-team standups, board prep — and starts working from whatever artefact those meetings leave behind.
Sources
Upload · Calendar import · Chrome extension · Aiden live bot
Review rule-based decision health checks
After extraction, rule-based checks calculate a numeric heuristic from possible gaps in the extracted decisions. The score is not an AI-generated grade or validated outcome prediction. No score is shown without extracted decisions; review the extraction and recommendations before acting.
This is the layer summarisers skip. Anyone can produce a clean recap; AideNote tells you whether the meeting actually decided anything — and if it didn't, exactly which sentence failed to land.
Output
Numeric heuristic and possible gaps when decisions are extracted
Decisions land in the Decision Registry — with named deciders
Extracted decisions appear in a searchable decision registry. Extraction may miss decisions or suggest incorrect details. Confirm the decider and add missing information.
Use the registry to review available decisions by team, decider, and recorded outcome. It is not a guaranteed complete record of the meeting.
Registry
Review extracted decisions and confirm deciders in one place
A check-in date is set — and the email fires automatically
Set or confirm a check-in date and a decider. Configured reminders can prompt follow-up; a person must respond and record the outcome.
The check-in is the operational ritual that turns a decision registry from a list of intentions into a system of follow-through. It's the smallest possible nudge that still closes the loop.
Cadence
One-question check-in email on the date the decider chose
The outcome gets recorded in one click
The decider picks one of four outcomes — played out, partially landed, did not happen, or too early to tell — and the decision in the registry updates instantly. Optional notes capture the why.
Four outcomes, no more. The discipline of the small vocabulary is the point: it forces a real answer instead of a hedge, and it makes the data comparable across hundreds of decisions over time.
Outcomes
Played out · Partially landed · Did not happen · Too early to tell
Patterns surface across every meeting you've ever uploaded
Once a few weeks of meetings are scored and a few rounds of check-ins have closed, the cross-meeting view turns on: governance score over time, completion rates by team and by decider, and a dedicated decisions losing momentum panel that surfaces commitments older than 30 days with no recorded follow-through.
This is the layer that's invisible inside any single meeting and impossible to reconstruct from notes after the fact. It's the strategic signal — drift, recurring topics, accountability gaps — that the governance loop was built to surface.
Cross-meeting
Trends, patterns, and a "losing momentum" panel for stalled decisions
Why a loop, not a list
Most meeting tools stop at stage two — a clean summary, maybe a list of action items. The decision either holds up or it doesn't, and nobody finds out until it shows up as a missed quarter or a surprised CEO.
AideNote runs the full loop on purpose. Capture leads to scoring. Scoring leads to a registry. The registry has check-in dates. The check-ins have outcomes. The outcomes feed the cross-meeting view. That's the difference between knowing what was said in a meeting and knowing whether it actually worked.
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