For the Chief of Staff

Be the Chief of Staff who never has to ask "whatever happened to that decision?"

AideNote checks extracted leadership decisions for possible gaps and helps people confirm deciders and record outcomes. Scores are heuristics, not outcome predictions; no score is shown without extracted decisions.

Score Your First Meeting See how it helps your role

Free 7-day trial · No credit card · Cancel anytime

If you run leadership meetings, you've felt this

The Chief of Staff role is governance work disguised as note-taking. Here's what AideNote was built to fix:

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You're stitching notes together from five different leaders — and key decisions still get forgotten by next week's leadership sync.

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The CEO asked "what happened to that decision?" and you spent two hours reconstructing the timeline from Slack threads and old docs.

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You can feel which leadership meetings drift — but you have no scoring system to prove it, defend a process change, or fix the recurring offenders.

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Quarterly business reviews turn into manual archaeology — grepping through notes for what was decided versus what shipped.

How AideNote maps to the Chief of Staff job

Each governance feature was designed for one of your weekly responsibilities.

Review leadership decision health

A 0–100 score per meeting, with named gaps — unowned actions, unclear decisions, follow-up risks. Drift becomes measurable, and you have the data to bring back to the CEO.

Decision Registry for every executive commitment

Review extracted decisions in a searchable registry. Confirm owners and check-in dates, and record outcomes; extraction may be incomplete.

Cross-meeting decision patterns

See when the same topic keeps reappearing in leadership meetings without resolution — the strategic drift signal that's invisible in any individual meeting.

Decisions losing momentum, surfaced automatically

Decisions older than 30 days with no completed follow-through appear on a dedicated panel — exactly what the CEO is going to ask about, before they ask.

Before AideNote I was the human archive of every leadership decision. Now the registry is the archive, and I'm back to being a strategist.

Sample persona — VP-level Chief of Staff

Composite voice of the Chiefs of Staff who shaped this product. Not a real customer quote (yet).

Simple, transparent pricing

Start free forever. Unlock Decision Intelligence when you're ready. No credit card required.

Starter $9.99/month and Pro $19.99/month are the advertised amounts below, not verified live billing terms. The subscription currency and recurring interval cannot be confirmed from the available billing configuration. Check the amount, currency and billing interval shown in Stripe checkout before subscribing.

Always free

Free

Essentials with no time limit

$0 /forever

Get started free

3/month meetings
AI summaries & action items
Audio 20 MB · docs 20 MB · transcripts 20 MB

Starter

Decision Intelligence for solo operators

$9.99 /month

Advertised amount; billing currency and interval unverified.

Start your trial

50 total meetings
5 Decision Intelligence reports / month
Audio, docs & transcripts
PDF / DOCX export
180 days default meeting retention

For power users

Pro

Unlimited governance & pattern tracking

$19.99 /month

Advertised amount; billing currency and interval unverified.

Get started

Unlimited meetings
Unlimited Decision Intelligence
Google Calendar & Meet
Cross-meeting patterns
No default time limit for meetings; custom retention available

For organisations

Enterprise

Decision intelligence at organisational scale

Let's talk

Custom plans, SSO, audit, custom personas.

Team-level decision analytics
SSO / SAML & audit log export
Custom personas & API access
Dedicated CSM & white-glove onboarding

What is Decision Intelligence?

Decision Intelligence flags possible governance gaps using rules applied to extracted decisions. Its numeric score is a heuristic, not a prediction of decision quality or outcomes; no score is shown when no decisions are extracted. AI recommendations require human review. Starter gets 5 reports/month — Pro gets unlimited.

Try it free

Compare every feature

Pick the row that matters to you most. We'll never make you guess.

Free

$0/forever

Capacity
Meetings included: 3/month
Audio file size: 20 MB
Document file size: 20 MB
Transcript file size: 20 MB
Default meeting retention: 30 days
Decision Intelligence
Decision Health Score (numeric heuristic): —
Governance gap detection: —
Cross-meeting decision patterns (Meeting Series): —
Outcome tracking & check-ins: —
Inputs & Exports
Audio upload
Document upload (PDF / DOCX / TXT)
Transcript upload (VTT / JSON / TXT)
PDF / DOCX export: —
Integrations
Google Calendar & Meet: —
Slack / Teams notifications: —
API access: —
SSO / SAML: —
Governance & Security
Account authentication
Privacy policy
Custom personas: —
Administrative audit export: —
Support
Support channel: Community
Onboarding: Self-serve

Starter

$9.99/mo

Advertised; billing currency and interval unverified.

Capacity
Meetings included: 50 total
Audio file size: 20 MB
Document file size: 30 MB
Transcript file size: 10 MB
Default meeting retention: 180 days
Decision Intelligence
Decision Health Score (numeric heuristic): 5 / mo
Governance gap detection
Cross-meeting decision patterns (Meeting Series): —
Outcome tracking & check-ins: —
Inputs & Exports
Audio upload
Document upload (PDF / DOCX / TXT)
Transcript upload (VTT / JSON / TXT)
PDF / DOCX export
Integrations
Google Calendar & Meet: —
Slack / Teams notifications: —
API access: —
SSO / SAML: —
Governance & Security
Account authentication
Privacy policy
Custom personas: —
Administrative audit export: —
Support
Support channel: Email
Onboarding: Self-serve

Pro

$19.99/mo

Advertised; billing currency and interval unverified.

Capacity
Meetings included: Unlimited
Audio file size: 100 MB
Document file size: 100 MB
Transcript file size: 20 MB
Default meeting retention: No default time limit
Decision Intelligence
Decision Health Score (numeric heuristic): Unlimited
Governance gap detection
Cross-meeting decision patterns (Meeting Series)
Outcome tracking & check-ins
Inputs & Exports
Audio upload
Document upload (PDF / DOCX / TXT)
Transcript upload (VTT / JSON / TXT)
PDF / DOCX export
Integrations
Google Calendar & Meet
Slack / Teams notifications
API access: —
SSO / SAML: —
Governance & Security
Account authentication
Privacy policy
Custom personas: —
Administrative audit export: —
Support
Support channel: Priority email
Onboarding: Self-serve

Enterprise

Let's talk

Capacity
Meetings included: By agreement
Audio file size: By agreement
Document file size: By agreement
Transcript file size: By agreement
Default meeting retention: By agreement
Decision Intelligence
Decision Health Score (numeric heuristic): Unlimited
Governance gap detection
Cross-meeting decision patterns (Meeting Series): Org-wide
Outcome tracking & check-ins
Inputs & Exports
Audio upload
Document upload (PDF / DOCX / TXT)
Transcript upload (VTT / JSON / TXT)
PDF / DOCX export
Integrations
Google Calendar & Meet
Slack / Teams notifications
API access
SSO / SAML
Governance & Security
Account authentication
Privacy policy
Custom personas
Administrative audit export: Internal superadmins only
Support
Support channel: Dedicated CSM
Onboarding: White-glove

Feature	Free	Starter Most popular	Pro	Enterprise
Capacity
Meetings included	3/month	50 total	Unlimited	By agreement
Audio file size	20 MB	20 MB	100 MB	By agreement
Document file size	20 MB	30 MB	100 MB	By agreement
Transcript file size	20 MB	10 MB	20 MB	By agreement
Default meeting retention	30 days	180 days	No default time limit	By agreement
Decision Intelligence
Decision Health Score (numeric heuristic)	—	5 / mo	Unlimited	Unlimited
Governance gap detection	—
Cross-meeting decision patterns (Meeting Series)	—	—		Org-wide
Outcome tracking & check-ins	—	—
Inputs & Exports
Audio upload
Document upload (PDF / DOCX / TXT)
Transcript upload (VTT / JSON / TXT)
PDF / DOCX export	—
Integrations
Google Calendar & Meet	—	—
Slack / Teams notifications	—	—
API access	—	—	—
SSO / SAML	—	—	—
Governance & Security
Account authentication
Privacy policy
Custom personas	—	—	—
Administrative audit export	—	—	—	Internal superadmins only
Support
Support channel	Community	Email	Priority email	Dedicated CSM
Onboarding	Self-serve	Self-serve	Self-serve	White-glove
	Get started	Start trial	Get started	Contact us

Pricing & Billing FAQ

Pricing & billing, answered

Filter by topic, or just open whatever catches your eye.

What is Decision Intelligence?

Decision Intelligence flags possible gaps in extracted decisions. A rule-based numeric score reflects those gaps, not the likelihood of a good outcome. No score is shown without extracted decisions. AI recommendations can be wrong; people must review them and supply or confirm owners, dates, and outcomes.

What happens after my 7-day trial ends?

Your account moves to Free — 3/month meetings, AI summaries, and action items. Free upload and retention limits apply. Upgrade to Starter or Pro for more capacity and Decision Intelligence.

How does the Starter Decision Intelligence limit work?

Starter users can generate up to 5 Decision Intelligence reports per calendar month. The count resets on the 1st of each month. Your billing page shows how many you have used. Upgrade to Pro for unlimited reports.

What is the audio file size limit?

What file formats do you support?

Audio: MP3, MP4, WAV, M4A, OGG. Documents: PDF, DOCX, TXT. Transcripts: VTT, JSON, TXT. Free supports all three input types. File-size limits vary by plan and input type; see the upload form.

What currency and billing interval apply?

The advertised Starter $9.99/month and Pro $19.99/month amounts are not verified live billing terms. Available configuration references Stripe price IDs without confirming their currency or recurring interval. Check the amount, currency and billing interval in Stripe checkout before subscribing. The meeting-cost calculator uses a separate, user-selected scenario currency; it does not establish subscription terms.

Can I cancel my subscription at any time?

Cancel from your billing page. Your subscription stays active until the end of the billing period, then your account moves to Free. Free capacity and retention limits apply; cancellation does not promise indefinite preservation. Review the Privacy Policy before downgrading.

Do you offer refunds?

No refund guarantee or annual-plan offer is established by the available billing configuration. For refund eligibility or billing questions, email support@aidenote.ca. Cancellation and refunds are separate actions.

What payment methods do you accept?

Is my data secure?

AideNote uses authentication and access controls. Service providers process data to deliver transcription, hosting, and payments; no service can guarantee absolute security. Read our Privacy Policy. AideNote is not HIPAA-compliant. Do not submit protected health information (PHI).